1. You’re the team manager! Thanks for volunteering! Team managers receive 7 DIBS hours. If more than one manager, divide the hours.
a.Email your team. Log in to your DCYH account. Click on Messages (an envelope) on the top. Click "Send A Message". Select your group.
b.Let webmaster know you are team manager so he can give you access to set up and edit your team page at firstname.lastname@example.org
2.Tournaments (for 2016-2017 this has been done by selected board members)
a.Pick out 2 tournaments (some coaches will do this) and sign up
iii.Typically you do a close one (no hotel) and one farther away (hotel)
b.Get tournament details to Treasurer and Howie (rink manager): email@example.com & firstname.lastname@example.org. Treasurer will pay tournament fee and gate fee (if any). DCYH will pay $2,000 per team for the regular season tourneys (use it or lose it) plus the registration fee only for districts/regions/state tourneys. Anything additional needs to be paid by the team. Give these checks to the Treasurer.
d.The registrar will email you the approved USA Hockey roster when it's complete. Email this to the tournament’s coordinator when that is complete. They will email you eventually and request this.
e.Reserve a block of rooms at a hotel (if needed) and party room (optional) and email info to team
f.Coordinate a hotel pot-luck or team meal (optional)
3. Scheduling Meeting
a. Attend district game scheduling meeting (coaches may do this). This should be posted on the DCYH calendar. Your registration fee covers a certain number of games per level. See registration for this.
b. Give the game schedule to the ref coordinator, Ryan Knudson at email@example.com and enter them on your team calendar.
c. Any changes to this schedule or cancellations - let Ryan Knudson know ASAP so he can cancel or reschedule refs. Also let the webmaster know so he can adjust the concession stand hours if need be at firstname.lastname@example.org
4. Parent Meeting
a.Plan date/time for team parent meeting with coach
b.At meeting pass around contact information for corrections. Create a public team contact list with phone numbers. Email this to team for cancellations, carpooling, emergencies, etc.
5. Registration for Volunteers (see Registrations for details)
a.Get home and away jerseys from Jersey Coordinator (Brent Smith)
b.Distribute jerseys to team based on size of jersey/player
c.Record jersey numbers for roster
d.Give jersey numbers to Registrar (Melissa Stagman) ASAP email@example.com
e.Collect when season is done, wash and return to Jersey Coordinator.
a.Remind team of pictures and email them details
b.Help photographer on team picture day
c.Hand out pictures to team when photographer gets them (Kristin Knudson)
8. Roster Book (coach may to do this)
a.Let Registrar (Melissa Stagman) know if there are any team roster additions or changes immediately.
b.Obtain roster book from Registrar with official team roster and roster stickers before the first game
c.Bring this book to every game and tournament (very important)
d.When at away games, a sticker needs to go to the team’s coach or team manager for the score sheet. At home games, collect a sticker from the visiting team for the score sheet. Book of score sheets is located in score booth. When the game is completed, keep copy of score sheet in this book for your records. One copy goes to the other coach and 1 goes to the ref. When you are getting low on stickers, please let Melissa Stagman know.
9. Game Days
a.Schedule 4 people per home game. If you prefer, create a Google Doc and save it on your team page.
i.2 penalty box – open/close door for players when a penalty is called. Parents are to remain unbiased.
ii.1 score sheet – enter goals, shots on goal and penalties and period they occurred. Run music (optional)
iii.1 score board – run the clock and enter scores/penalties. Information on this is located in parent’s section of website http://www.dcyh.org/page/show/142782-dcyh-parents-guide
b. When traveling for games, check other team’s website calendar to verify time and rink location. Once in a while the time may differ from our calendar. Some teams have more than one rink. Email details to team.
i.Report scores to District 9 statistician for district games only (not pick-up games, scrimmages or tournaments).
ii.Format is available each year in District 9 Operations Manual at http://www.mndistrict9hockey.com/page/show/360218-operations-and-by-laws
iii.Enter scores onto your team’s webpage online or use your smart phone Sports Engine app
d. Create a schedule for Gatorade/drinks/treats for games to be brought by parents (optional). Again, Google Drive on your team page works well.
e.Create laminated pocket size cards for parents which shows the player and jersey # to help cheer the kids on at games (optional)
10. Locker Room
a.Create a schedule for locker room attendants for each practice. Document is saved on your team's page on DCYH website.
b.Needs to be one person in locker room whenever kids are in there
c.Needs to be same sex as team (dad’s for boy teams, mom’s for girl teams)
d. Have your locker room monitors register to be a volunteer using the DCYH website.
a.Collect fundraiser packets from Fundraiser Coordinator (Jessica Nierman)
b.Hand out to parents
c.Communicate instructions and due dates to parents
d.Collect fundraiser order forms, checks and buyout checks from parents
e.Check math is right and all contact info is included on order forms
f.Hand in order forms and checks to Jessica Nierman on collection day
12. End of season party
a.Work with coaches to get end of season award/gift ordered (pucks, t-shirts, medals)
b.Coordinate a party (optional)