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Team Manager

Sarah Cunico

Team Manager Coordinator

Ice Changes/Additions

**Email gamechange@dcyh.org as soon as possible - This will notify the dibsmaster, concession stand, the arena, and referees.

TEAM MANAGER DUTIES – SQUIRT/10U LEVEL AND ABOVE

 

1. You’re the team manager!  Thanks for volunteering!  Team managers receive 9 DIBS hours.  If more than one manager, divide the hours.  

Please email DCYH team manager coordinator (sacunico@hotmail.com) with your name and team.  

Attend the team manager meeting.  Info will come from coordinator. 

a.Email your team.  Log in to your DCYH account.  Click on Messages (an envelope) on the top.  Click "Send A Message".  Select your group.

b.Let webmaster know you are team manager so he can give you access to set up and edit your team page at webmaster@dcyh.org

c. Do your Safe Sport- http://www.usahockey.com/safesporttraining

Safe Sport Coordinator: Derrick Gordon

d. -USA Hockey Screening -

As most of you are aware MN Hockey will not be doing background screening.  With the new regulations from the IOC, screening will now be done on the USA Hockey website.  Screening will still be good for 2 years.  If you did the screening for the 2021/22 season it will still be good for 22/23.  

If you have to do screening for this year the cost for it will vary depending on if you have resided elsewhere in the last 7 years.

If you have only lived in the US the cost is $30.00.  If in the last 7 years you have resided in Canada the cost is $75.00.  If in the last 7 years, you have resided anywhere else in the world the cost is $150.00.

 

2.Tournaments (for 2022-2023 this has been done by selected board members)

a. If not on your team calendar, Give details to Treasurer (Kristi Swanson) and Howie (rink manager): treasurer@dcyh.orgicearena@cityofkasson.com. Enter dates into your team calendar.  Treasurer will pay tournament fee and gate fee (if any).  DCYH will pay $2,500 per team for the regular season tourneys (use it or lose it) plus the registration fee only for districts/regions/state tourneys.  Anything additional needs to be paid by the team.  Give these checks to the Treasurer or place into DCYH drop box at the rink.  

b.The registrar will email you the approved USA Hockey roster when it's complete.  Email this to the tournament’s coordinator when that is complete.  They will email you eventually and request this.

c.Reserve a block of rooms at a hotel (if needed) and party room (optional) and email info to team

d.Coordinate a hotel pot-luck or team meal (optional)

e. If your team goes on to Districts, DCYH will pay the registration fee, the team will be responsible for the gate fees.

    3. Scheduling Meeting

      a.  Attend district game scheduling meeting (coaches may do this).  This should be posted on the DCYH calendar.  Your registration fee covers a certain number of games per level.  See registration for this.

Location:  Rochester Eagles Club

Sunday Oct 16:  11:00am Bantam and PWA

Sunday Oct 16:  1:00pm U12, PWB and PWC. 

Monday Nov 14:  6:30pm U10, Squirt A, B, C. 

Notify:?????? with your name and team affiliation.  (She is the D9 statistician).

      b.  Give the game schedule to the ref coordinator, Jared Oscarson at officials@dcyh.org and enter them on your team calendar.

     c.  Any changes to this schedule or cancellations. This is the only email you send to. 

**Email gamechange@dcyh.org as soon as possible - This will notify the dibsmaster, concession stand, the arena, and referees.

4. Parent Meeting

a.Plan date/time for team parent meeting with coach

b.At meeting pass around contact information for corrections.  Create a public team contact list with phone numbers.  Email this to team for cancellations, carpooling, emergencies, etc. 

c. This would be a good time to find out what each player is planning on doing for fundraising. (Pizza sales, Kwik Trip, or buy out)

5. Jerseys/Socks

a.Get home and away jerseys from Jersey Coordinator (Tracy Coshenet)

b.Distribute jerseys to team based on size of jersey/player

c.Record jersey numbers for roster

d.Give jersey numbers to Registrar (Lindsay Meyer) ASAP registrar@dcyh.org

e.Collect when season is done, wash and return to Jersey Coordinator.

6.Pictures

a.Remind team of pictures and email them details.  See order form below. 

b.Help photographer on team picture day

c.Hand out pictures to team when photographer gets them 

7. Roster Book (coach may to do this)/Game Sheet

a.Let Registrar (Lindsay Meyer) know if there are any team roster additions or changes immediately.  

b.Obtain roster book from Registrar with official team roster and roster stickers before the first game

c.Bring this book to every game and tournament (very important)

d.When at away games, a sticker needs to go to the team’s coach or team manager for the score sheet.  At home games, collect a sticker from the visiting team for the score sheet.  Book of score sheets is located in score booth (Extra in concession stand).  When the game is completed, keep copy of score sheet in this book for your records.  One copy goes to the other coach and 1 goes to the ref.  When you are getting low on stickers, please let Lindsay Meyer know.  

e.  Ipad GameSheet application

Any issues, questions please reach out to Summer Cano. 
summer.cano@dcyh.org

8. Game Days

a.Schedule 4 people per home game.  If you prefer, create a Google Doc and save it on your team page.  

i.2 penalty box – open/close door for players when a penalty is called.  Parents are to remain unbiased.

ii.1 score sheet – enter goals, shots on goal and penalties and period they occurred.  Run music (optional)

iii.1 score board – run the clock and enter scores/penalties.  Information on this is located in parent’s section of website http://www.dcyh.org/page/show/142782-dcyh-parents-guide

b. When traveling for games, check other team’s website calendar to verify time and rink location.  Once in a while the time may differ from our calendar.  Some teams have more than one rink.  Email details to team. 

c. Scores/download gamesheet

i.Report scores to District 9 statistician for district games only (not pick-up games, scrimmages or tournaments).  

ii.Format is available each year in District 9 Operations Manual at http://www.mndistrict9hockey.com/page/show/360218-operations-and-by-laws 

see page 13 

iii.Enter scores onto your team’s webpage online or use your smart phone Sports Engine app

d. Create a schedule for Gatorade/drinks/treats for games to be brought by parents (optional).  Again, Google Drive on your team page works well.

e.Create laminated pocket size cards for parents which shows the player and jersey # to help cheer the kids on at games (optional)

9. Locker Room

a.Create a schedule for locker room attendants for each practice.  Document is saved on your team's page on DCYH website.

b.Needs to be one person in locker room whenever kids are in there

c.Needs to be same sex as team (dad’s for boy teams, mom’s for girl teams)

d.  Have your locker room monitors register to be a volunteer using the DCYH website.

e. Each locker room monitor needs to have completed Safe Sport.  http://www.usahockey.com/safesporttraining

10. Fundraiser

Raffle

11. End of season party

a.Work with coaches to get end of season award/gift ordered (pucks, t-shirts, medals)

b.Coordinate a party (optional)

Game Rescheduling

If for some reason you must reschedule a league game, please complete the form below.  Email a copy to Kathy Thoen at thoenkathy@gmail.com.  You will also need to mail a copy along with the reschedule fee to the address provided in the form.

District 9 Rescheduling Form

League Game Rescheduling

Beginning November 15th, league rescheduling will be via the Policy and Procedures for District 9:

 

All league games will be played as per original schedule submitted to the District 9 Statistician.

·         Games may be rescheduled prior to November 15th, in which league games may be played at no charge by filling out the District 9 Game Rescheduling Form, included below.

·         Any game changes after November 15th, MUST be rescheduled using the District 9 Game Rescheduling Form and paying the required fee.

·         Games can be rescheduled, with no fee, due inclement weather or severe team illness.

·         District 9 League Coordinator’s and/ or Director's decision will be final. Rescheduling a league game will be $50, paid by the team that wants to reschedule.

 

RESCHEDULING GAMES. Games may be rescheduled prior to November 15th in which league games may be played at no charge by filling out the District 9 Game Rescheduling Form, included below. Any game changes after November 15th, MUST be rescheduled using the District 9 Game Rescheduling Form and paying the required fee. The Game Rescheduling Form is to be completed by the team requesting the change and returned to the District Director, along with a check payable to District 9 Hockey in the amount of $50.00. The rescheduled game must be mutually agreed upon by both teams. 

 

*NOTE – if the rescheduled game date is prior to the original game date, the Game Rescheduling Form MUST BE RECEIVED 7 DAYS BEFORE THE RESCHEDULED DATE or there will be an additional fee of $25 fee. If the rescheduled game date is after the original game date, the Game Rescheduling Form MUST BE RECEIVED 7 DAYS BEFORE THE ORIGINAL GAME DATE or there will be an additional $25 fee.

 

If rescheduling a league game cannot be mutually agreed upon by both teams, the team requesting the change MUST play the originally scheduled game or forfeit the game. In good faith, both teams should do their best to reschedule if the request arises, though the requesting team is responsible for any related fees.

 

CANCELLING GAMES. Any team that commits a same-day cancellation or “no show” to a game will be fined $300.00 per cancelled game. The fine will be paid to District 9 within 7 days of the date of the cancelled game. District 9 will direct $200.00 of the cancellation fee to the other team/association involved in the cancelled game. The remaining $100.00 will be retained by District 9 as a fine for the cancelled game. In the case of a double forfeit, both teams/associations involved will be fined $100.00. A team that cancels a game or is a “no show” for a league game also becomes ineligible for District playoffs. Exceptions to this would be inclement weather or severe team illness. 

 

* NOTE – No “fair play points” will be awarded to either team for cancelled games as no game was played. A fair play point may be awarded to a team if the other team forfeits a game, per the District Director’s approval. 

 

Fair Play Point

For Fair Play Points (FPP)'s to be awarded, teams cannot EXCEED the following:

Squirt - 10 minutes

PeeWee - 12 minutes

Bantam - 14 minutes

Girl's 10U - 8 minutes

Girl's 12U - 10 minutes

Girl's 14U - 12 minutes

Minor (1:30 min penalties) count as 2:00 for FPP

Teams also lose their FPP if:

a.  Spectator conduct results in referee stopping play and requesting a spectator to leave.

b.  Coach is assessed a Game Misconduct or Match Penalty

c.  Off-ice official is removed by the referee